Quotation Maker
A quotation maker is a free online tool that creates professional business quotations with your company details, line items, taxes, and totals β downloadable as a PDF.
Your Business
Customer
Items
How to use Quotation Maker
- Add your details β Enter your business name, address, GSTIN, and contact.
- Add customer details β Enter customer name and delivery address.
- Add line items β List products/services with quantity, rate, and tax rate.
- Download PDF β Click Generate to download a professional quotation PDF.
Key features
- Professional PDF output
- GST-compliant format
- Add your logo and branding
- Auto tax + total calculation
- No signup, no watermark
What is a Quotation?
A quotation (or quote) is a formal offer from a business to a potential customer. It lists products/services, quantities, unit prices, taxes, and total cost. Unlike an invoice (issued after a sale), a quotation is issued before β when the customer is still deciding. It's critical for B2B transactions, contracting, and custom manufacturing. A well-formatted quotation makes your business look professional and helps close deals faster.
Quotation vs Invoice vs Proforma Invoice
A quotation is a price offer β no obligation. A proforma invoice is a preliminary bill sent before goods ship. A tax invoice is the final legal document after the sale. Understanding the difference matters: quotations can't be used for GST input credit or accounting entries; only tax invoices can. Use quotations for negotiation, proforma for advance payment requests, and tax invoices for completed sales.
Key Elements of a Good Quotation
A professional quotation includes: your business name, address, and GSTIN; quotation number and date; customer's name and address; detailed item descriptions with quantities and rates; taxes (CGST/SGST/IGST); total amount; validity period; payment terms; and delivery timeline. The more detail you include, the more trust you build. Always specify validity β e.g., 'Valid for 15 days from date of issue.'
How This Tool Helps Your Business
In India, many small businesses still send quotations as plain text on WhatsApp or as Excel sheets. Our tool produces a professional PDF that matches your brand. Add your logo, use consistent formatting, and send a document that looks like it came from a large enterprise. Perfect for freelancers, contractors, agencies, consultants, and B2B sellers who want to win more deals.
Pro tips
- Always include a validity period (e.g., 15 days)
- Specify payment terms β advance %, credit days
- Number quotations sequentially for tracking
- Keep a copy of every accepted quotation for records
Common use cases
- Freelancers sending project quotes
- Contractors bidding on jobs
- Manufacturers quoting bulk orders
- Service providers with custom pricing
- B2B sales proposals
Frequently asked questions
What is a quotation?+
A quotation is a formal offer from a seller to a buyer stating prices for goods/services. It's not a bill β it's a proposal valid for a specified period.
Is a quotation legally binding?+
A quotation becomes binding only when the buyer accepts it. Until then, it's a proposal.
How long is a quotation valid?+
Typically 15-30 days. Our tool lets you specify validity on the quotation.
Can I add my logo?+
Yes β upload your logo and it appears at the top.
Is it free?+
Yes, 100% free with no watermark.
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